PRIVACY POLICY
#BlackSLPMagic Conference Privacy Policy
Effective Date: October 2, 2026
Last Updated: October 2, 2026
#BlackSLPMagic Conference (“#BlackSLPMagic,” “we,” “us,” or “our”) respects your privacy and is committed to handling personal information responsibly.
This Privacy Policy explains how we collect, use, store, disclose, and protect information when you:
-
Visit www.BlackSLPMagic.org
-
Purchase conference or SLP Social Seen tickets
-
Register for events
-
Purchase merchandise
-
Enter giveaways
-
Complete surveys
-
Submit continuing education information
-
Join our mailing list
-
Communicate with us by email, text message, social media, or forms
-
Participate in #BlackSLPMagic Conference, SLP Social Seen, receptions, workshops, networking events, and related programming
By using our website, registering for an event, making a purchase, or otherwise providing information to us, you acknowledge this Privacy Policy.
IMPORTANT NOTICE REGARDING SMS DATA
#BlackSLPMagic does not sell, rent, or share mobile phone numbers or SMS opt-in consent information with third parties or affiliates for their independent marketing or promotional purposes.
Mobile opt-in information and consent records are used only as necessary to provide communications you have requested, operate our messaging services, maintain compliance records, support customer service, and work with service providers that help transmit messages on our behalf.
Text messaging originator opt-in data and consent will not be shared with third parties for unrelated marketing purposes.
1. Information We Collect
We may collect information directly from you, automatically through our website, or through service providers involved in our events and transactions.
Personal Information
Depending on how you interact with us, we may collect:
-
Full name
-
Email address
-
Phone number
-
Billing address
-
Shipping address
-
Employer or organization
-
Professional credentials
-
Professional discipline
-
Student status
-
Dietary preferences
-
Accessibility requests
-
Emergency or event-related information you voluntarily provide
-
Ticket type
-
Registration details
-
Merchandise size
-
Giveaway information
-
Survey responses
-
Continuing education information
-
Social media handles
-
Communication preferences
Payment Information
When you make a purchase, payment information may be collected and processed by third-party payment processors.
We generally do not directly store full payment-card numbers.
Information associated with transactions may include:
-
Name
-
Billing address
-
Order amount
-
Payment status
-
Transaction ID
-
Ticket or product purchased
-
Refund or chargeback information where applicable
Continuing Education Information
For events offering ASHA CEUs or other continuing education credit, we may collect information necessary to verify attendance and process reporting, including:
-
Name
-
Email address
-
ASHA-related information
-
Professional credentials
-
Attendance records
-
Check-in or check-out data
-
Session participation
-
Survey completion
-
CEU submission information
Certain information may be shared with an authorized continuing education provider when necessary to administer or report CE credit.
Event Registration Information
We may collect:
-
Ticket type
-
Guest name
-
Guest email
-
Dietary restrictions
-
Accessibility needs
-
Venue-access information
-
Check-in status
-
Registration timestamps
-
Ticket transfer information
-
Visitor-pass information
Giveaway Information
If you win or participate in a giveaway, we may collect:
-
Name
-
Email address
-
Mailing address
-
Phone number
-
Prize information
-
Sponsor redemption information
Where a sponsor is fulfilling the prize directly, we may share the minimum information reasonably necessary for fulfillment.
Communications
We may retain records of communications with us, including:
-
Email correspondence
-
Customer support requests
-
Social media messages
-
Giveaway questions
-
CEU questions
-
Event questions
-
Sponsor or vendor inquiries
-
Ticket transfer requests
-
SMS communications
Photos, Videos & Event Media
Our events may be professionally photographed, filmed, or recorded.
As a result, we may collect or create:
-
Photographs
-
Video recordings
-
Audio recordings
-
Testimonials
-
Social media content
-
Event recap footage
-
Livestream or recorded-session content where applicable
Please review our Terms & Conditions for additional event media provisions.
Automatically Collected Information
When you use our website, we may automatically receive information such as:
-
IP address
-
Browser type
-
Device type
-
Operating system
-
Referring URL
-
Pages viewed
-
Date and time of visit
-
General location derived from IP
-
Website interaction data
-
Cookie identifiers
2. How We Use Your Information
We may use personal information to:
-
Process ticket purchases
-
Process merchandise orders
-
Register attendees
-
Issue confirmations
-
Provide event updates
-
Coordinate venue access
-
Manage check-in
-
Process ticket transfers
-
Provide customer support
-
Coordinate CEU requirements
-
Verify attendance
-
Report eligible continuing education participation
-
Fulfill giveaways
-
Coordinate sponsor prizes
-
Ship merchandise or conference bags
-
Communicate schedule changes
-
Send weather or safety updates
-
Improve future events
-
Conduct surveys
-
Analyze attendance and purchasing trends
-
Maintain financial records
-
Prevent fraud
-
Resolve payment disputes
-
Maintain legal and regulatory records
-
Respond to inquiries
-
Promote future #BlackSLPMagic and SLP Social Seen events
-
Send newsletters or announcements where permitted
-
Maintain communication preferences
-
Protect the security and integrity of our website and services
3. Email Communications
If you register for an event, purchase a product, subscribe to our mailing list, or otherwise provide your email address, we may send transactional communications related to your interaction with us.
These may include:
-
Purchase confirmations
-
Event reminders
-
CEU reminders
-
Venue instructions
-
Schedule updates
-
Ticket information
-
Giveaway notifications
-
Merchandise updates
-
Survey links
-
Photography and recap announcements
-
Weather or emergency information
We may also send promotional communications about:
-
Future conferences
-
SLP Social Seen events
-
Merchandise
-
Early registration
-
Special offers
-
New Orleans or future conference announcements
-
Sponsor or partner opportunities
You may unsubscribe from marketing emails by using the unsubscribe link included in those communications.
Unsubscribing from promotional emails may not stop transactional messages relating to an active registration, purchase, CEU submission, giveaway, or event.
4. SMS Messaging & Consent
If we offer SMS messaging and you expressly opt in, you may receive messages relating to:
-
Event reminders
-
Registration updates
-
Venue access
-
Schedule changes
-
Emergency communications
-
Ticket information
-
Customer support
-
Important conference announcements
Opt-In
You will receive automated or recurring marketing text messages only where the required consent has been obtained.
Consent to receive promotional text messages is not a condition of purchasing a ticket or product.
Opt-Out
You may opt out of applicable automated SMS communications by replying:
STOP
Where supported, you may reply:
HELP
Message & Data Rates
Message and data rates may apply.
Message frequency may vary.
Wireless carriers are not responsible for delayed or undelivered messages.
SMS Privacy
No mobile information will be shared with third parties or affiliates for their independent marketing or promotional purposes.
Information may be provided to vendors that support messaging delivery, customer service, or technical operations solely as necessary to provide the messaging service.
All other data-sharing categories described in this Privacy Policy exclude SMS opt-in data and consent unless sharing is necessary to deliver the requested messaging service or is required by law.
5. Ticketing & Registration Platforms
We may use third-party platforms to manage:
-
Ticket sales
-
Registrations
-
Payments
-
Check-in
-
Email communications
-
Guest lists
-
Ticket transfers
These platforms may collect information directly from you under their own privacy policies.
We encourage you to review their privacy practices before completing a purchase.
6. Payment Processors
Payments may be handled by third-party payment processors.
These companies may collect:
-
Payment card information
-
Billing address
-
Fraud-prevention information
-
Transaction identifiers
We do not control their independent privacy practices.
Their processing is subject to their own privacy policies and applicable law.
7. Continuing Education Providers
If you participate in an event offering continuing education, we may share required information with a continuing education provider or reporting platform.
This may include:
-
Name
-
Email
-
Credential information
-
Attendance information
-
Survey completion
-
CEU-related identifiers
We share only information reasonably necessary to administer or report continuing education.
8. Sponsors & Giveaway Partners
Sponsors may provide:
-
Giveaways
-
Promotional items
-
Gift cards
-
Memberships
-
Training
-
Educational products
-
Conference benefits
If you win a sponsor-provided giveaway, we may provide the sponsor with information needed to fulfill the prize.
This may include:
-
Name
-
Email
-
Mailing address
-
Contact information
We do not provide all attendee personal information to sponsors automatically simply because they sponsor an event.
Where a sponsor wishes to collect information directly from attendees, such collection should occur through an opt-in form, activation, QR code, giveaway entry, or other voluntary method.
9. Vendors
Vendors participating in our marketplace are independent businesses.
If you voluntarily provide information directly to a vendor, that vendor's privacy policy governs its use of your information.
#BlackSLPMagic is not responsible for the independent data practices of vendors.
10. Photography, Video & Social Media
Our conferences and related experiences may be photographed and recorded.
Event images and videos may be used for:
-
Social media
-
Website content
-
Promotional materials
-
Advertising
-
Event recaps
-
Future conference promotion
-
Sponsor reports
-
Press or media
-
Archival purposes
If you tag #BlackSLPMagic, SLP Social Seen, or use our event hashtags in publicly available social media posts, we may view or repost that content where permitted by the platform.
If you have a specific concern about an image or video involving you, contact us at blackslpmagic@gmail.com
11. Merchandise & Shipping
If you purchase merchandise or request shipment of an eligible conference item, we may collect:
-
Name
-
Shipping address
-
Email address
-
Phone number
-
Order details
-
Size
-
Shipping status
We may share necessary information with:
-
Shipping carriers
-
Fulfillment vendors
-
Merchandise printers
-
Packaging providers
only as needed to fulfill your order.
12. Information Sharing
We do not sell personal information in the ordinary sense of exchanging it for money.
We may disclose information to service providers and business partners that assist us with operations.
These may include:
-
Ticketing platforms
-
Payment processors
-
Email service providers
-
SMS providers
-
Event-management platforms
-
Continuing education providers
-
Shipping carriers
-
Merchandise vendors
-
Website hosting providers
-
Analytics providers
-
Photography or media platforms
-
Customer support providers
These providers receive information only as reasonably necessary to perform services on our behalf.
13. Legal Disclosures
We may disclose information where reasonably necessary to:
-
Comply with applicable law
-
Respond to subpoenas
-
Respond to court orders
-
Respond to lawful government requests
-
Protect our legal rights
-
Protect the safety of attendees, staff, or others
-
Investigate fraud
-
Enforce our Terms & Conditions
-
Address security incidents
14. Business Transfers
If #BlackSLPMagic undergoes a merger, acquisition, restructuring, financing, sale of assets, or transfer of operations, information may be transferred as part of that transaction.
Any successor organization may continue to handle information consistent with applicable law and the privacy commitments then in effect.
15. Cookies & Analytics
Our website may use cookies, pixels, analytics tools, or similar technologies.
These may be used to:
-
Remember preferences
-
Measure website traffic
-
Understand visitor behavior
-
Improve website functionality
-
Monitor performance
-
Understand marketing effectiveness
-
Prevent fraud
You may be able to control cookies through your browser or device settings.
Blocking cookies may affect certain website functions.
16. Advertising & Remarketing
Where permitted, we may use advertising or analytics services to better understand how visitors interact with our website and promotional content.
These services may use cookies or similar technologies.
Depending on applicable law and our website configuration, users may be given additional consent or opt-out options for certain tracking technologies.
17. Data Retention
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected or as required for:
-
Event administration
-
Continuing education records
-
Financial records
-
Tax purposes
-
Fraud prevention
-
Legal obligations
-
Contract enforcement
-
Customer support
-
Business records
Retention periods may vary depending on the category of information.
18. Data Security
We use reasonable administrative, technical, and organizational safeguards designed to protect personal information.
These may include:
-
Secure platforms
-
Password protections
-
Access controls
-
Encryption where available
-
Limited employee or contractor access
-
Secure payment processing
-
Vendor security measures
-
Record-management procedures
However, no internet transmission, email communication, electronic storage system, or website is completely secure.
We cannot guarantee absolute security.
19. Data Breach Response
If we become aware of a data-security incident involving personal information, we will evaluate the incident and take steps reasonably appropriate under applicable law.
Where legally required, affected individuals or authorities may be notified.
20. Your Privacy Choices
Depending on where you reside and applicable law, you may have certain rights regarding your personal information.
These may include the right to request:
-
Access to certain personal information
-
Correction of inaccurate information
-
Deletion of certain information
-
Information about how your data is used
-
Withdrawal of consent for certain communications
-
Opt-out of promotional emails
-
Opt-out of eligible SMS messages
-
These rights may be subject to legal exceptions.
To make a privacy request, email:
Please include enough information for us to reasonably verify your request.
21. Texas Privacy Rights
Where the Texas Data Privacy and Security Act or another applicable Texas privacy law applies to our operations, eligible Texas residents may have rights concerning their personal data.
Those rights may include, subject to applicable exemptions:
-
Confirming whether personal data is processed
-
Accessing personal data
-
Correcting inaccuracies
-
Deleting certain personal data
-
Obtaining certain portable data
-
Opting out of certain forms of targeted advertising, sale of personal data, or profiling where applicable
If a statutory privacy right applies to you, you may contact us at blackslpmagic@gmail.com.
Nothing in this Policy is intended to provide rights beyond those required by applicable law.
22. Children's Privacy
Our website and professional events are generally directed toward adults, graduate students, professionals, and adult event participants.
We do not knowingly collect personal information online from children under 13 without appropriate authorization.
If you believe a child has provided information to us improperly, please contact us.
23. Third-Party Links
Our website, emails, and event materials may link to:
-
Sponsors
-
Vendors
-
Hotels
-
Airlines
-
Venues
-
Ticketing services
-
CE providers
-
Social media platforms
-
Restaurants
-
Transportation services
-
Partner organizations
We are not responsible for the privacy practices of independent third-party websites or services.
Please review their privacy policies before submitting personal information.
24. Hotel, Venue & Travel Partners
Hotels, venues, airlines, rideshare services, and other travel providers operate independently from #BlackSLPMagic.
Information you provide directly to those businesses is governed by their privacy policies.
Venue access systems may separately collect information required for security or visitor credentials.
25. Social Media Platforms
When you interact with us through platforms such as Instagram or other social media services, those platforms may independently collect information about your activity.
Their privacy policies govern the information they collect.
26. International Visitors
Our business is based in the United States.
If you access our website or attend our events from another country, information may be processed or stored in the United States or other locations used by our service providers.
Privacy protections may differ from those available in your home jurisdiction.
27. Changes to This Privacy Policy
We may update this Privacy Policy as our website, technology, events, or legal obligations evolve.
When changes are made, the revised policy will be posted on our website with an updated effective or revision date.
For significant changes, we may provide additional notice where reasonably appropriate or legally required.
28. Contact Us
If you have questions about this Privacy Policy, privacy rights, communications, or how your information is handled, please contact:
#BlackSLPMagic Conference
Email: blackslpmagic@gmail.com
Website: www.BlackSLPMagic.org